10 Best HIPAA Compliance Software Solutions in 2025

In the ever-changing landscape of healthcare, maintaining HIPAA compliance is more critical than ever.

As technology advances and new regulations are introduced, healthcare organizations, from small clinics to large hospital systems, need robust solutions to protect patient data.

The year 2025 has brought significant updates to the HIPAA Security Rule, including mandatory multi-factor authentication and enhanced data encryption protocols, making it essential to have the right tools in place.

This guide presents another set of top-tier HIPAA compliance software solutions for 2025.

These tools have been selected based on their ability to address the specific needs of healthcare providers and business associates.

We’ve evaluated them based on a range of factors, including their core features, ease of use, and how well they help organizations navigate the complexities of HIPAA and the recent changes.

A strong compliance program not only prevents costly fines but also builds trust with patients, which is an invaluable asset in today’s digital world.

How We Picked the Best HIPAA Compliance Software

Choosing the right HIPAA compliance software for 2025 is a critical decision that can impact an organization’s security, efficiency, and financial health.

Our selection process was rigorous and focused on identifying solutions that provide real value beyond simple checklists. Here’s a look at the key criteria we used to evaluate and select the tools on this list:

• Comprehensive Features: We looked for solutions that offer a broad range of features, including risk assessment tools, policy management, employee training modules, and audit preparation capabilities. A truly effective solution addresses all facets of HIPAA, from the Privacy Rule to the Security Rule and the Breach Notification Rule.
• Automation and Efficiency: In 2025, manual compliance is no longer sustainable. We prioritized tools that automate repetitive tasks, such as evidence collection, policy updates, and training reminders. This automation frees up valuable staff time and reduces the risk of human error, which is often a major factor in data breaches.
• Scalability and Flexibility: The needs of a small medical practice are different from those of a large hospital system. We sought out platforms that are scalable and flexible enough to grow with an organization, handling increasing complexity without a complete overhaul.
• Ease of Use: A tool is only useful if people use it. We favored solutions with intuitive interfaces and clear, guided workflows that make it easy for staff at all levels to understand and follow compliance procedures. This is particularly important for avoiding phishing attacks, as a well-trained workforce is the first line of defense.
• Third-Party Integrations: The best software integrates seamlessly with an organization’s existing IT ecosystem, including EHRs, billing systems, and other security tools. This prevents data silos and ensures a unified approach to compliance, which is essential for developing a comprehensive cybersecurity policy.
• Expert Support and Resources: We considered vendors who provide access to expert support, resources, and up-to-date information on regulatory changes. The ability to consult with a compliance professional is a significant advantage, especially for organizations with limited in-house expertise.

Features and Specification Comparison Table

Platform	Compliance Automation	Continuous Monitoring	Risk Assessments	Policy Templates	Employee Training	BAA Management	Third-Party Integrations	Audit Preparation	Expert Guidance
MedTrainer	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Accountable	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Healthicity	❌ No	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Scrut Automation	✅ Yes	✅ Yes	✅ Yes	✅ Yes	❌ No	✅ Yes	✅ Yes	✅ Yes	❌ No
OhMD	❌ No	❌ No	❌ No	❌ No	❌ No	✅ Yes	✅ Yes	❌ No	❌ No
SimplePractice	❌ No	❌ No	✅ Yes	✅ Yes	❌ No	✅ Yes	✅ Yes	✅ Yes	❌ No
VComply	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Yes
Updox	❌ No	✅ Yes	❌ No	❌ No	❌ No	✅ Yes	✅ Yes	❌ No	❌ No
MedStack	✅ Yes	✅ Yes	❌ No	❌ No	❌ No	✅ Yes	✅ Yes	❌ No	❌ No
AuditBoard	✅ Yes	✅ Yes	✅ Yes	❌ No	❌ No	✅ Yes	✅ Yes	✅ Yes	❌ No

Top 10 HIPAA Compliance Software Solutions for 2025

1. MedTrainer

MedTrainer is a comprehensive healthcare compliance platform that combines compliance management, learning, and credentialing into a single solution.

It is designed to simplify the complex and time-consuming process of maintaining a compliant and well-trained workforce.

Why You Want to Buy It: 

MedTrainer stands out by unifying three critical functions—compliance, learning, and credentialing—in one platform.

This integration simplifies administrative tasks, ensures all staff are up-to-date on training, and helps manage the credentialing of your workforce efficiently.

Its comprehensive approach is perfect for organizations that want to streamline their operations and create a culture of compliance and professional excellence.

This is a key step in preventing healthcare cybersecurity breaches.

Feature	Yes/No	Specification
Compliance & Learning	✅ Yes	Integrated platform for managing compliance and employee training.
Credentialing	✅ Yes	Helps manage licenses, certifications, and other credentials.
Policy Management	✅ Yes	Centralized repository for policies, with templates and version control.
Incident Reporting	✅ Yes	Provides tools for tracking and managing compliance-related incidents.
Audit Preparation	✅ Yes	Automated documentation and reporting for audit readiness.
Expert Support	✅ Yes	Provides access to compliance experts for guidance.
API & Integrations	✅ Yes	Integrates with various EHR and HR systems.

✅ Best For: Healthcare organizations, from small practices to large enterprises, that need a robust, all-in-one solution for compliance, workforce training, and credentialing management.

2. Accountable

Accountable is a dedicated healthcare compliance platform specifically designed to help small and medium-sized healthcare providers and business associates simplify their HIPAA compliance program.

It provides a guided, step-by-step process to ensure all administrative, physical, and technical safeguards are in place.

Why You Want to Buy It: 

Accountable offers an intuitive, all-in-one platform that makes HIPAA compliance manageable for organizations without a large compliance team.

Its key selling point is its comprehensive, guided approach, which includes features for risk analysis, policy management, BAA tracking, and employee training.

It effectively removes the guesswork from HIPAA compliance, allowing you to focus on your core business.

Feature	Yes/No	Specification
All-in-One Platform	✅ Yes	Covers risk assessments, policies, training, and BAAs.
Guided Workflows	✅ Yes	Step-by-step guidance through all compliance tasks.
Employee Training	✅ Yes	Integrated training portal with customizable modules.
Vendor Management	✅ Yes	Tools for managing Business Associate Agreements.
Audit-Ready Reporting	✅ Yes	Generates documentation for quick and easy audits.
Scalability	✅ Yes	Suitable for a range of organizations.
Expert Support	✅ Yes	Provides access to a compliance expert team.

✅ Best For: Small to medium-sized healthcare practices and business associates that need an affordable, easy-to-use, and guided solution to manage their entire HIPAA compliance program.

3. Healthicity

Healthicity is a healthcare compliance and auditing platform that focuses on providing a comprehensive suite of tools for managing compliance, auditing, and risk.

It’s particularly well-regarded for its robust auditing and compliance workflow management features.

Why You Want to Buy It: 

Healthicity’s strength is its ability to help you manage your compliance program with a high degree of precision and accountability.

Its powerful auditing tools allow you to conduct internal reviews to proactively identify and address compliance gaps, which is crucial for preventing costly violations.

The platform’s real-time dashboards and reporting give you a clear, centralized view of your organization’s compliance posture.

This is an important part of a robust healthcare cybersecurity strategy.

Feature	Yes/No	Specification
Auditing & Reporting	✅ Yes	Robust tools for conducting internal audits and generating reports.
Compliance Management	✅ Yes	Manages policies, training, and incident response.
Risk Management	✅ Yes	Tools for identifying and mitigating compliance risks.
Policy & Procedure	✅ Yes	A central location for all compliance-related documentation.
Workflow Automation	✅ Yes	Automates compliance tasks and tracks progress.
Third-Party Integrations	✅ Yes	Integrates with various billing and EHR systems.
Scalability	✅ Yes	Built for both small organizations and large enterprises.

✅ Best For: Healthcare organizations and enterprises that need a robust solution for compliance program management, with a strong emphasis on auditing, incident management, and reporting.

4. Scrut Automation

Scrut Automation is a compliance automation platform that helps organizations streamline their security and compliance efforts for multiple frameworks, including HIPAA, SOC 2, and ISO 27001.

It is a modern solution that focuses on continuous monitoring and automated evidence collection.

Why You Want to Buy It: 

Scrut Automation helps you achieve compliance by automating the most labor-intensive parts of the process.

Its continuous monitoring feature ensures your systems are always compliant, and its automated evidence collection makes audit preparation a breeze.

For businesses operating in multiple regulated environments, this multi-framework support is a significant advantage, as it provides a single source of truth for all your compliance needs.

This automation can be key in preventing medical data breaches.

Feature	Yes/No	Specification
Compliance Automation	✅ Yes	Automates evidence collection and compliance tasks.
Continuous Monitoring	✅ Yes	Real-time monitoring of security controls.
Multi-Framework Support	✅ Yes	Manages HIPAA alongside SOC 2, ISO 27001, and more.
Third-Party Integrations	✅ Yes	Connects with dozens of cloud and security tools.
Audit Preparation	✅ Yes	Generates comprehensive reports for auditors.
User-Friendly Dashboard	✅ Yes	Intuitive interface simplifies compliance tracking.
Employee Training	❌ No	Does not provide native training, but can track training status.

✅ Best For: Tech companies, health-tech startups, and businesses that need to manage multiple compliance frameworks efficiently and want a platform that provides continuous monitoring and automated evidence collection.

5. OhMD

OhMD is a secure patient communication platform that is designed to be fully HIPAA-compliant.

It provides a user-friendly and efficient way for healthcare providers to communicate with patients via secure text messaging, video, and more.

Why You Want to Buy It: 

OhMD addresses a common pain point in healthcare: inefficient and non-compliant communication.

By offering a secure, HIPAA-compliant messaging platform, it allows your team to communicate with patients and each other in a way that is both efficient and secure.

This improves patient engagement, streamlines workflows, and significantly reduces the risk of a breach related to communication.

This is a critical component of a good healthcare cybersecurity strategy.

Feature	Yes/No	Specification
Secure Messaging	✅ Yes	Provides HIPAA-compliant text, video, and voice messaging.
Patient Engagement	✅ Yes	Allows for secure patient communication and outreach.
EHR Integrations	✅ Yes	Integrates with major Electronic Health Record systems.
Team Collaboration	✅ Yes	Secure platform for internal team communication.
User-Friendly	✅ Yes	Intuitive and easy for both patients and staff to use.
Comprehensive Compliance	❌ No	Focuses on communication, not a full compliance suite.
Risk Assessments	❌ No	Does not provide tools for full risk assessments.

✅ Best For: Healthcare practices that need a simple and secure way to communicate with patients and staff, and want to avoid the risks associated with non-compliant communication methods like standard text messaging or email.

6. SimplePractice

SimplePractice is a robust practice management platform that includes features for telehealth, scheduling, and billing, all of which are designed with HIPAA compliance in mind.

It is a popular choice for solo practitioners and small group practices.

Why You Want to Buy It: 

SimplePractice provides an all-in-one solution that not only meets HIPAA requirements but also streamlines the day-to-day operations of a private practice.

Its integrated features, such as a client portal, secure messaging, and a robust billing system, simplify administrative tasks and allow practitioners to focus on patient care.

The platform’s ease of use and focus on the unique needs of private practitioners make it a standout choice.

This helps with data protection for sensitive health information.

Feature	Yes/No	Specification
Telehealth & Scheduling	✅ Yes	Secure video sessions and integrated scheduling.
Client Management	✅ Yes	Centralized platform for managing client records.
Billing & Payments	✅ Yes	Integrated and secure billing and payment processing.
Secure Messaging	✅ Yes	HIPAA-compliant messaging for clients and staff.
Documentation	✅ Yes	Tools for creating and storing secure clinical notes.
Compliance Management	❌ No	It’s a practice management tool, not a dedicated compliance suite.
Employee Training	❌ No	No integrated employee training feature.

✅ Best For: Mental health professionals, therapists, and small private practices that need a comprehensive, all-in-one platform to manage their practice, from client scheduling to secure telehealth sessions, while ensuring HIPAA compliance.

7. VComply

VComply is a governance, risk, and compliance (GRC) platform that helps organizations manage a variety of compliance standards, including HIPAA.

It provides a centralized, automated system for managing policies, risk, and audits.

Why You Want to Buy It: 

VComply is designed for organizations that want to take a holistic approach to compliance and risk management.

Its platform automates manual tasks, provides a real-time view of your compliance posture, and helps you manage policies and controls across multiple departments.

The ability to manage multiple compliance frameworks (like HIPAA and SOC 2) from a single dashboard makes it a powerful and efficient solution for organizations with complex compliance needs.

This is crucial for HIPAA compliance.

Feature	Yes/No	Specification
GRC Platform	✅ Yes	All-in-one platform for governance, risk, and compliance.
Compliance Automation	✅ Yes	Automates compliance tasks and evidence collection.
Risk Management	✅ Yes	Robust tools for conducting risk assessments.
Policy Management	✅ Yes	Centralized repository for policies and procedures.
Audit Management	✅ Yes	Streamlines the audit process with automated reporting.
Scalability	✅ Yes	Suitable for small businesses and large enterprises.
Expert Guidance	✅ Yes	Provides access to compliance consultants.

✅ Best For: Organizations of all sizes that need a comprehensive GRC platform to manage multiple compliance frameworks and want to automate their risk and compliance programs.

8. Updox

Updox offers a comprehensive patient communication and document management platform that is designed to be HIPAA-compliant.

It is a powerful tool for improving office workflows and patient engagement while ensuring data security.

Why You Want to Buy It: 

Updox addresses the inefficiencies of traditional office workflows by consolidating multiple tools into one.

Its features, such as secure messaging, forms, and telehealth, improve patient engagement and streamline administrative tasks.

The platform’s focus on secure communication and document management makes it a valuable tool for any practice looking to modernize its operations while staying compliant.

This is crucial for protecting against phishing attacks and other social engineering threats.

Feature	Yes/No	Specification
Patient Communication	✅ Yes	Secure text, email, and video for patient communication.
Document Management	✅ Yes	Securely manages patient forms, faxes, and other documents.
Telehealth	✅ Yes	Integrated video and voice for virtual appointments.
EHR Integration	✅ Yes	Connects with various Electronic Health Record systems.
User-Friendly	✅ Yes	Intuitive platform for office staff and patients.
Full Compliance Suite	❌ No	It’s a workflow tool, not a dedicated compliance suite.
Risk Assessments	❌ No	Does not provide tools for full risk assessments.

✅ Best For: Healthcare practices that need to streamline their patient communication, document management, and telehealth services in a single, HIPAA-compliant platform.

9. MedStack

MedStack is a compliance and security automation platform for developers building digital health applications.

It provides a secure, HIPAA-compliant environment and a comprehensive set of tools to help developers build and launch their applications faster.

Why You Want to Buy It: 

MedStack is a game-changer for health tech developers.

Instead of spending months building a HIPAA-compliant infrastructure from scratch, you can use MedStack’s platform to handle the heavy lifting.

It provides a secure environment, a ready-to-sign BAA, and continuous monitoring, allowing you to accelerate your development cycle and focus on what you do best: building innovative health applications.

This is essential for preventing medical device cybersecurity vulnerabilities from being introduced.

Feature	Yes/No	Specification
Compliance Automation	✅ Yes	Automates compliance for development and operations.
Secure Environment	✅ Yes	Provides a HIPAA-compliant hosting and development environment.
BAA Included	✅ Yes	Provides a ready-to-sign Business Associate Agreement.
Developer Tools	✅ Yes	Offers a robust API and SDKs for developers.
Continuous Monitoring	✅ Yes	Monitors the security and compliance of your application.
Full Compliance Suite	❌ No	It’s a developer platform, not a full compliance management tool.
Risk Assessments	❌ No	Does not provide tools for risk assessments.

✅ Best For: Developers, startups, and enterprises building new health tech applications or services that need a secure and compliant development platform to manage the complexities of HIPAA compliance.

10. AuditBoard

AuditBoard is a leading cloud-based platform for audit, risk, and compliance management.

While not exclusively for HIPAA, it provides a powerful and flexible suite of tools that can be configured to manage a robust HIPAA compliance program.

Why You Want to Buy It: 

AuditBoard is a versatile and powerful platform that provides a centralized solution for managing all your GRC needs.

Its flexibility allows you to tailor the platform to your specific HIPAA requirements, while its automation and collaboration features streamline the entire process.

For large organizations with complex compliance programs, AuditBoard’s robust reporting and workflow management tools are invaluable for maintaining control and visibility.

This is a critical part of data protection and a strong security posture.

Feature	Yes/No	Specification
GRC Platform	✅ Yes	All-in-one platform for audit, risk, and compliance.
Risk Management	✅ Yes	Tools for risk assessments and mitigation.
Audit Management	✅ Yes	Streamlines the internal audit process.
Policy Management	❌ No	Does not provide policy templates, but can manage them.
Continuous Monitoring	✅ Yes	Provides real-time visibility into compliance status.
Third-Party Integrations	✅ Yes	Integrates with ERP, GRC, and other enterprise systems.
Expert Guidance	❌ No	It’s a platform, not a consultative service.

✅ Best For: Large enterprises and organizations with a strong focus on internal audit and risk management that want a powerful and customizable platform to manage their GRC (Governance, Risk, and Compliance) needs, including HIPAA.